Executive Council Meeting of the American Society of Andrology July 23, 1985

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MINUTES OF THE INTERIM MEETING OF THE EXECUTIVE COUNCIL OF THE
AMERICAN SOCIETY OF ANDROLOGY HELD ON JULY 23, 1985
A meeting of the Executive Council of the American Society of Andrology was
called to order at 5:16 p.m. by President Steinberger in Room 108 of the University
Center, McGill University, Montreal, Canada. Executive Council members present
were: Amann, Ansbacher, Bardin, Cameron, Marmar, Robaire, Rogers and Vickery.
Council members absent were: Davis, Hoffer, Horton, Neaves, Odell, Sanborn and
Smith. In addition, at the invitation of the President, Committee Chairpersons
Boccabella, Eward, Hinton, Newton, Rosemberg, Russell and Zaneveld were present.
Since a quorum (2/3) of the Executive Council was not present, President
Steinberger asked those members of the Council present to serve as an ad hoc
committee to discuss the agenda items as well as old and new business. Council
members present, acting as an ad hoc committee, had their votes recorded on
several items. The Secretary was requested to record the deliberations of this
ad hoc committee of the Executive Council and distribute them as the minutes of
the Interim Meeting of the Exe.cutive Council to _ all members of the Council. The
Secretary also was requested to prepare a mail ballot listing items discussed by
the ad hoc committee of the Council so that they can be approved, or disapproved,
by vote of the full Council. The above procedures are as outlined in Article 3,
Section 5(a) of the Bylaws of the Society.
President Steinberger announced that all ad hoc committees discussed at the
last Council meeting had been appointed. In addition, Marmar was asked to prepare
a working syllabus for organization of an annual meeting. Steinberger also noted
that through an inadvertent error, Hamilton had been appointed in April 1985 as
Chairman of the Publication Committee when, indeed, Hoffer will remain as Chairman
of this Committee in 1985, consistent with the stipulation in our Bylaws that the
Chairperson of this Committee serve for at least 3 years. It also was announced
that funds had been obtained from Serono in support of the 1986 Serono Lectureship,
but support for the postgraduate course was denied. The Texas Institute for
Reproductive Medicine and Endocrinology has agreed to support the Young Andrologist
Award in 1986. Other sources of support for the 1986 Annual Meeting and postgraduate
course are being explored. A letter from the President was sent, by Vickery, to
all individuals presenting a brief communication at the 1985 meeting encouraging
them to submit a manuscript to J. Andrology.
The Secretary gave a brief report and noted that a large mailing was made to
all members on May 28, 1985 and a second mailing was made on July 17. This
latter mailing included additional information on the 1986 Annual Meeting and
postgraduate course, a reminder to submit nominations for officers and award
recipients, and a form for submission of abstracts. He reminded those present
that additional mailings were planned for October 1 (changed to September 16, see
below), December 14 and, possibly, January 17. He reminded those present that each
mailing represented a considerable cost to the Society and it was essential that
all information to be distributed to Society members be coordinated through his
office and meet the stipulated deadlines. In discussion, Eward asked if an
addi tional mailing for program and housing inf orma tion rei a ting to the 1986
Annual Meeting could be prepared. Council concurred that this was undesirable
and it was agreed to shift the date of the October 1 mailing back to September 16
so that all members would receive information on registration and housing fees