Executive Council Meeting of the American Society of Andrology July 23, 1984

              MINUTES OF THE INTERIM MEETING OF THE EXECUTIVE COUNCIL
OF THE AMERICAN SOCIETY OF ANDROLOGY HELD ON JULY 23, 1984
The meeting of the Executive Council of the American Society of Andrology
was called to order at 9:58 a.m. by President Ansbacher in the Airport Hilton Hotel
in Denver, Colorado. Executive Council members: R.P. Amann, W.D. Odell,
L.E. Reichert, B. Robaire, B.J. Rogers, A. Steinberger and B.H. Vickery were
present. In addition, at the invitation of the President, Committee Chairpersons
R.W. Lewis, L.D. Russell and T.T. Turner were present.
The Secretary gave a brief report noting that a mailing to all members was
made in May, 1984. This mailing included a copy of the Constitution and Bylaws,
the Membership Directory, the President's Letter, Minutes of the Annual Business
Meeting, Treasurer's Report, an announcement of the Student Essay Award Contest,
a series of notes to members including requests for nominations and the submission
of nominees for Distinguished Andrologist and Young Andrologist, an ASA flyer and
a membership application. Total cost for postage for this mailing was $356.70 of
which about 82% was used to mail the material by Airmail to members not resident
in North America.
The Secretary stated that a mailing on behalf of the Membership Committee
which would include a Letter from the President, the ASA brochure, a brochure
outlining the 1985 Congress, and a membership application was to be mailed to 1,000
urologists, selected from about 7,000 in a membership list, in late July. (The mailing
actually went out on July 31 to 994 northeast urologists.) The Secretary indicated
that a mailing would be made to all ASA members of complete material pertaining
to the 1985 Annual Meeting/Congress as soon as that material was obtained from
Dr. R. Newton, the Program Chairman. Dr. Newton promised it would be in the
Secretary's hands by I August. An insert in this mailing will be a reminder to
submit nominations for officers. The Secretary reminded all present a First Class
Mailing is planned for approximately October 12 which will include the 1985 dues
notices and other material submitted to the Secretary on or before October 1. A
second mailing is planned for December 14 which will include the ballot form for
Executive Council and officers and, for delinquent members, a second dues notice.
If appropriate, a ballot concerning Constitutional amendments could be included in
this mailing. Material for the mailing of December 14 must be received by the
Secretary no later than December 4. No additional mailing is planned prior to the
1985 Annual Meeting; it is expected that the next mailing to members will occur in
late May, 1985.
President Ansbacher presented the report of the Awards Committee which
noted that the winners of the Student Award in 1984 were P.C. Albertsen and
R.S. Zane, that the Young Andrologist was L. Russell and that the Distinguished
Andrologist was R.H. Foote. It was noted that the format for the Student Award
for 1985, only, will be an essay contest because of the very limited number of oral
presentations scheduled for the 1985 Meeting. The Chairman of the Awards
Committee wished to encourage all Council Members to encourage their colleagues
to have their students submit essays prior to the deadline of September 28, 1984.
Members of the Council were encouraged to request their colleagues to submit
nominations for the Society Awards, Distinguished Andrologist and Young
Andrologist. The Chairman of the Awards Committee also expressed in her report
appreciation to the Louisiana Fertility Clinic for supporting the 1984 Student